Tuesday, July 5, 2011

Minutes from April 7 community meeting

ENKA VILLAGE COMMISSION MEETING MINUTES
APRIL 7, 2011
The meeting opened at 7:10pm at the Enka Library. All streets but
One was represented.
1. Resignations (all resignations effective May 15, 2011): Todd Lewis is resigning as president of the Commission. Hillary Cole is resigning as Treasurer of the Commission. Heather Jamison Jones is resigning as Secretary of the Commission. Robin Silver is resigning as Beautification Chair. The commissioners feel it would be good to allow more people to participate in their commission and would like for the positions to be filled with someone new every year to encourage more community involvement.
2. Current Budget Issues: $1,120.11 received in dues as of April 7, 2011, average yearly expense is $1,950.00, leaving the community $830.00 short for the yearly expense. The bank account has $2,034.27 on deposit, and $2,792.35 in a CD for a total of $4,826.62 in the accounts. **Just a friendly reminder to those who have not mailed their payment in to please do so**
3. Election of Commissioners: Ballots are due by May 15th, and the ballots will be included with a copy of the last meeting minutes.
4. Assessments: An accounting of assessments received-. As of the meeting 43 homes of 99 had paid their dues. All property owners are legally liable for the expenses that Enka Village incurs every year. These expenses are everything from the cost of the neighborhood storm water cost from the city, to the insurance on the park in the event of an accident. If something happened to someone on park property and the community was sued it would place a lien against every property that is part of Enka Village. If we do not keep the park mowed the City can fine the community as a whole-and each property owner would be involved, and the same with the storm water expense. Thank you to those who paid more than their dues to help ensure our community is kept beautiful, safe, and enjoyable for everyone!
5. The Park Property: The Park property was discussed and some suggestions were made as to how we could turn that property over to the City or County. One community member will check with the city real estate person to see if the city is in a position yet to take the Park. Another person will check with the county to see if it would be willing to take the Park as part of their green space. If neither the city nor county will do so, our third option is to see if the developer’s of the project at the Enka Plant will take the property as part of their greenway plans.
6. Community Clean-up Update: Ten community residents joined together on Saturday April 9th, 2011 for another community clean-up event and picnic lunch. They cleaned up the park and laid the leftover brick from the sign project around the sign’s planting bed. They also cleaned up trash in the right-of-way throughout the neighborhood and worked on thinning out the overgrown weeds and picked up trash at the top of Orchard, Pine and Oak Streets. The City will be picking up that debris and trash in the next week or so. Thank you to all of you who came to help keep our community clean and safe for everyone’s enjoyment! Note: The City will be placing an “Adopt-a-Street sign along Orchard Street. The commission has officially adopted the entire community for the Adopt-a-Street clean-up program but the City would only let us put one sign in the neighborhood, and since Orchard has the most residents it was decided to place it there. The Meeting concluded at 8:15pm.

enkavillagecommission@gmail.com

Friday, February 4, 2011

Minutes from 1-6-11 Enka Village Community Meeting

Submitted by The Enka Village Commission:

Enka Village Community Meeting Minutes
Thursday January 6, 2011
Enka Library
There were 13 community members present at the meeting.

Meeting called to order at 7:05 by the Enka Village Commission President
First order of business:
1. Introduction of all the meeting attendees who provided their names and addresses.
Each street in the neighborhood was represented with the exception of Lake Drive.
Second order of business:
1. Review of meeting minutes from the previous meeting:
A. Enka Village Commission President:
a. Reported on the presentation done by Martin Lewis from Lewis and
Associates regarding the proposed development located at the old Enka
Mill and also reported on
b. Reported on the request from the previous meeting that community
design guidelines or covenants are needed.
B. Enka Village Beautification Commissioner:
a. Reported on the Community Clean-up and community picnic which
were held during October of 2010. About 20 people turned out to help
clean up Mountain View Road. 3 bags of glass bottles to be recycled
were collected and 4 bags of other various trash were collected. 3
huge piles of fallen leaves plus raked leaves that neighbors have
dumped in the area were put into piles and the City came and
vacuumed them up. The Commission also called Progress Energy to
come fix a broken street light located on that street. The picnic
afterwards was also a success. Thank you to all who came out to help
make our neighborhood cleaner and safer for all who live here! We
appreciate your hard work and dedication!
b. Please make your request for any other areas of the community
(including private residences whose owner’s might need assistance
maintaining their property) that need to be cleaned up for our next
Community Clean-up scheduled for April 9, 2011.
c. There is also a Fall Community Clean-Up on October 8, 2011 so
please put it on your calendars!
d. There was a question from a community member meeting attendee
regarding the sink hole in the park that is currently surrounded by
chicken wire. This hole is an abandoned stormwater culvert that caved
in years ago. If anyone has any affordable design ideas or more
knowledge about this in regards to making it safer (fence around it,
etc.) please let the commission know.
C. Enka Village Commission Treasurer reported on the current financial situation
of the Community:
a. In September 2010 a total of $160.80 was spent ($40.80 on Progress
Energy Bill for Hillcrest Street lights, $50 for a meeting space fee, $70
for park mowing)
b. In October 2010 a total of $169.32 was spent ($40.22 on Progress
Energy Bill for Hillcrest Street lights, $59.10 for community picnic,
$70 for park mowing)
c. In November a total of $37.81 was spent ($37.81 on Progress Energy
Bill for Hillcrest Street lights)
d. In December a total of $52.38 was spent ($38.34 on Progress Energy
Bill for Hillcrest Street lights, $14.04 for stormwater fees)
e. There is currently $1,684.16 in the Community bank account
f. There is currently $2,792.35 in the Community CD
g. There is currently a total of $4,476.51 in community assets (the bank
account and the CD added together).
h. There is currently only enough money in the community account to
cover monthly community costs for another 4 or 5 months until the
money in the account is completely depleted.
Third order of business:
1. Assessments
a. There have been no community assessments for 3 years, which has led the
depletion of the community bank account.
b. Village assessments notices will be mailed to all homeowners by
March 1st.
c. All assessments should be returned by March 31st to PO Box 2 Enka
NC 28728
d. The original deed, which has never been legally altered, will be
followed in regards to how much each owner legally owes in assessments.
If anyone is able to give more than this amount it will be greatly
appreciate by all as the community actually needs around $40 a household
in order to cover this year’s financial obligations. This payment will only
be used to pay for the legal and financial obligations of the community.
e. What assessments are used for:
i. Park- Mowing, insurance, stormwater
ii. Street lights on Hillcrest
iii. PO Box to receive taxes, bills, City notices, and community
communication
iv. Taxes (The stormwater tax is for the neighborhood’s public
impervious surface)
v. Other uses in the past have been in regards to keeping property
values at the same or increased levels and also community safety,
aesthetics, and cleanliness.
f. “Is insurance on the park necessary” was a valid question asked by a
community member present at the meeting. The answer according to a
legal opinion is; “Yes”. The reason is this; “Would we as a community
want to run the risk of someone suing us and the community having to pay
legal fees to fight the allegation?”
g. There was a motion to implement assessments for the Spring of 2011 in
order to be able to pay the legal obligatory fees and bills of the
community. There was a second to the motion. All community members
in attendance voted “YES” 13 YES. 0 NO.

The 2011 meeting schedule for the Community Meetings located at the
Enka Library at 7:00 is as follows:
April 7th (This is the meeting where a NEW COMMISSION will be voted in, please
try to attend)
July 7th
October 6th

The current Enka Village Commission’s goals are to keep our community A
Safe and Clean neighborhood for each and every resident’s enjoyment
while at the same time maintaining our property values and meeting our
legal obligations.